Training & Event Planning Checklist for SpaceHub

1. Event Details & Planning

✅ Define event objectives and target audience
✅ Confirm event date, time, and duration
✅ Estimate number of participants (Classroom: up to 200 | Theatre: up to 500)
✅ Assign event coordinators or facilitators

2. Venue & Setup

✅ Reserve the event space at SpaceHub
✅ Choose seating arrangement (Classroom, Cluster, Theatre)
✅ Plan stage setup and speaker area
✅ Arrange tables and chairs as needed
✅ Check LED screen and dual 55-inch TV displays for presentations

3. Equipment & Technology

✅ Prepare presentation slides, videos, and materials
✅ Test sound system and microphones
✅ Arrange for laptop rental if needed
✅ Ensure WiFi access for trainers and participants
✅ Check flipcharts, whiteboards, and markers

4. Registration & Logistics

✅ Set up a registration counter or check-in process
✅ Provide name tags or participant kits (if required)
✅ Organize attendee list and contact details
✅ Arrange for event signage and directional guides

5. Catering & Refreshments

✅ Plan F&B arrangements (light refreshments, lunch, coffee breaks)
✅ Confirm dietary requirements (if applicable)
✅ Schedule catering service timing

6. Marketing & Promotion

✅ Promote event via email, social media, or internal channels
✅ Design banners, posters, or digital invites
✅ Include SpaceHub’s location details (Waze/Google Maps link)

7. Accessibility & Transportation

✅ Share venue directions and parking details with attendees
✅ Provide LRT access information for public transport users
✅ Confirm parking availability and rates

8. Post-Event & Follow-Up

✅ Arrange a photobooth or backdrop for event branding
✅ Collect participant feedback through surveys
✅ Capture event highlights for social media or marketing use
✅ Send appreciation emails or certificates to participants

💡 Need help organizing your training or event?
Speak to us today and let’s make your session at SpaceHub a success! 🚀